Thank You for Your Interest in Exhibiting or Sponsoring at
The COANA 2026 Annual Meeting!
We hope to see you there. 

EXHIBIT BOOTH OPPORTUNITIES

Includes one (1) complimentary 6’ exhibit table in the Exhibit Hall with two chairs and a wastebasket, plus two (2) complimentary exhibitor registrations for company representatives. Benefits also include company name recognition on the meeting registration site and in electronic materials, acknowledgment in print and digital promotions, and access to pre- and post-meeting attendee lists. Please note: electricity is not included.

Pricing

• $1,000

You can register up to three (3) additional representatives at the rate of $250 each. Become an exhibitor today.

EXHIBIT HALL SCHEDULE (Subject to change)

IMPORTANT DEADLINES

Please add the following dates to your calendar.

ABOUT THE HOTEL

COANA has secured a discounted room rate at the Hotel Clio, a Luxury Collection Hotel, Denver Cherry Creek starting at $319/night plus tax, with a waived resort fee. The discounted rate will be available until Friday, August 28, 2026, or until the room block sells out. Hotel booking link coming soon.

Questions? Contact the hotel directly at (303) 316-2700.

CANCELLATION POLICY

A refund less a $100 processing fee will be available for exhibit space cancellations if written notification is received by COANA Headquarters by August 3, 2026. Send email cancellation requests to [email protected]. No refunds will be available for exhibit space or sponsorships received after August 3, 2026. In the event that the program is canceled or postponed due to circumstances beyond COANA's control, we will not be responsible for any travel costs or expenses, including cancellation/change penalties assessed by airlines, travel agencies or hotels.

FREQUENTLY ASKED QUESTIONS

How do I register to become a sponsor or exhibitor? 
"Click Here to become an Exhibitor or Sponsor" to access the online registration form.  You will first need to log in to your COANA account or create an account to fill out the form. If the sponsorship option you were interested in is not listed, it has already been reserved.  

How will booth placement be selected?
Booth locations will be selected by show management. Order of selection will be made based on the date of the received contract, electrical needs, sponsorship level, and if possible, direct competitors.

What are the Rules and Regulations?
Click here to review the Meeting Rules and Regulations. You must agree to all rules before submitting your application. By submitting, you and your employees accept these rules, forming a binding agreement with COANA.

I am interested in hosting an ancillary event – who do I contact?
If your company is interested in hosting an ancillary event, please contact the Sales Manager at Hotel Clio, a Luxury Collection Hotel, Denver Cherry Creek directly to coordinate your planning needs. For the appropriate contact information, please reach out to Meeting Planner Zoe Pappas at [email protected].

*Please note all affiliate events must be approved by COANA and must not conflict with Meeting events. For more information, contact COANA Headquarters at 407-774-7880 or email [email protected].

When will I receive the preliminary and final attendee list?
Preliminary attendee lists will be distributed approximately two weeks prior to the Meeting. Following the event, a post-Meeting survey will be issued, and upon its completion, the finalized attendee list will be provided to you automatically.

Please reach out to me if you have any questions!
Zoe Pappas
Meeting Planner
[email protected]